August 2021 Board Meeting Minutes

SCCA Foundation Board of Directors
Thursday, August 19, 2021 8 PM Eastern Time
Zoom

DIRECTORS: Jeff Jacobs (Chair), Arnie Coleman (Exec. Dir.), Carla Russo (Treasurer), Raleigh Boreen, Bob Eddy, Tere Pulliam

INVITED: Jason Isley (BOD Liaison) Lyn Hodges Watts, (BOD Liaison), Velma Boreen (Minutes)

Meeting was called to order at 8:03 PM Eastern Time

Motion to approve the July minutes was motioned by Carla, 2nd by Tere.  Motion passed.

FINANCIAL REPORT

See attached report.

$107,000 contributions year to date

• + Net assets of $50,000

• Members contributing to the Foundation during their membership renewal

• Runoffs registration had the option of members contributing

• Solo Nationals did not have that option

  • This option will be brought up with the Solo department for 2022

Investment account is long term that would have more interest compounded. 

• Jeff is finalizing this investment

Motion was made by Bob, 2nd by Jeff to approve the Treasurer’s report.  Motion passed.

EXECUTIVE COMMITTEE

Executive Committee Report attached

Runoffs Plan

• 10x10 pop-up for SCCA Foundation use in vendor row

  • One page handout and the new SCCA Foundation stickers

  • Have SCCA Inc. information available also at the pop-up

  • Obtain an SCCA Foundation feather banner

Arnie has 250 of each of the stickers and will distribute to board members

• May need to order more after Runoffs for PRI

Discussion regarding the 2022 National Convention

• Convention will be virtual

Need to get a “place holder” for any sessions the SCCA Foundation wants to host.

• Archives, Tire Rack Street Survival, VETMotorsports, Women On Track

Pre-recorded presentations have been well received with a “live” feed after the session for questions and answers.   

FUNDRAISING COMMITTEE

Fund Raising Report attached

Indy Experience has raised $7,000 so far

• Final push before the August 29th drawing

• Different Promo Codes have been used to track where the donations are coming from

  • Promo Codes indicate where our marketing money is best spent

• Continue working on finalizing the agenda

  • Raleigh did an email introduction of Mandi at the IMS Museum to Kritsin Poole with SCCA.

• IMS Museum will provide information about the Museum in the driver’s packets

• Kerry Speed Article

• There will be 3-4 people on the tour

  • Jon Krolewicz will tag along at the official photographer for the tours

• Announcers will be promoting during the Runoffs

Artwork for Runoffs

• See report and follow up with Eric Prill

Next sweepstakes – see report

Donation of Stock

• John Osteen is the donor of the stock

  • To be used however the SCCA Foundation sees fit.

COMMUNICATIONS COMMITTEE

Communications Committee Report attached.

New Website

• Jim W. will head up website design on Foundation

• Motion was made to allow up to $4,550 for a new design on the SCCA Foundation portion of the website by Bob, seconded by Carla. Motion passed.

TIRE RACK STREET SURVIVAL COMMITTEE

Schools are scheduled

• Waiting on revised guidelines from BMW regarding COVID vaccination

• Monitor location situations

• Currently 2 SCCA TRSS are full

  • September 12th – Philly Region

  • October 10 – DMVR

    • DMVR working on getting another school on 10-9

Tire Cleaning at Solo Nationals

• These donations come back to the SCCA Foundatiion

  • Foundation will cover the cost of the meter and water used

    • This cost has been approximately $500 in the past

    • Check with the city of Lincoln on a discount since the Foundation is a 501c3

ARCHIVES

Items from R. David Jones collection are boxed and ready to go to IMRRC

• Bob working on a plan of shuttling these boxes from Texas to Watkins Glen

  • Motion was made to cover the expenses associated with the transfer of R. David Jones’ memorabilia from Texas to IMRRC/Watkins Glen. Motion made by Jeff, seconded by Raleigh.  Motion passed.

• Bob has also offered to bring the Hall of Fame pictures that are currently at the IMRRC and the 2 4x25 banners that are at the track back to Topeka.

• Banquet in September at the track

  • Jim and Bob have 2 meetings scheduled in September with Jenny Ambrose regarding

 WOMEN ON TRACK

Women On Track Report is attached

• Sunscreen and wine glasses for Solo Nationals, the Runoffs and RallyCross Nationals have been received

• Work is being done on a Wendy Allen Scholarship Fund logo

  • Jennifer Schwartzoff’s father is a graphic artist.  Jennifer is on the executive committee for WOT.

  • Will also talk to Scott Dobler about a design

• Women On Track presence is being discussed within that committee about presence at Solo Nationals and the Runoffs

• Discussion of the Wendy Allen Scholarship Fund and Mazda’s contribution to a third scholarship took place.

• Bob will talk with Lyn St. James about the WOT program and potential for her involvement with the program.

 VETMotorsports

VETMotorsports Report attached.

• Vets have been very active at local events

• Frank Schwartz has been in contact with Kia/Hyundai regarding donating a vehicle for Solo events for Veterans to use

• Insurance issue has been worked out with Hagerty

• Military sites still possible, with a proposal put together for Regfions

• Will check with Dan or Pete about the extra helmets at SCCA

FORMULA SAE

Formula SAE Report attached.

• Formula SAE Report attached.

• Raleigh presented a grant request for leadership conference during PRI for Formula SAE teams. The grant request is for $2,000. Any amount over $2,000 would be picked up by Formula SAE. Motion was made by Bob, seconded by Carla. Motion passed to award the grant request.

OLD BUSINESS

Covered during other portions of the meeting

NEW BUSINESS

Hold until September when Jim is on the next call

• Jeff will follow-up with Jim to update

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Next meeting is Thursday, September 16, 2021 at 8 PM Eastern Time.

Meeting adjourned at 9:27 PM Eastern Time.

Velma