SCCA Foundation Board of Directors
Thursday, July 15, 2021 8 PM Eastern Time
Zoom

DIRECTORS: Jeff Jacobs (Chair), Arnie Coleman (Exec. Dir.), Carla Russo (Treasurer), Raleigh Boreen, Bob Eddy, Tere Pulliam, Jim Weidenbaum

INVITED: Jeff Dahnert (SCCA, Finance),  Lyn Hodges Watts, (BOD Liaison), Velma Boreen (Minutes)

Meeting was called to order at 8:02 PM Eastern Time

Approval of June minutes with a correction was motioned by Bob, 2nd by Tere. Motion passed. The correction is the cost of the display at the IMRRC is estimated at $2,000. The donation by Duane Rost has been committed but not yet completed.

FINANCIAL REPORT

Jeff Dahnert will forward the report to all

Stock donation has been completed

  • Proceeds were approximately $5,200.

Payout for sweepstakes is being processed. Jackie Mutschler will be receiving a W-2.

  • Request for legal letter by Carla

    • Foundation is a Type 2 organization

    • Legal legwork can be expensive

    • IRS Determination Letter was sent to Carla.

      • 501c3 is how the board is organized

    • Jim W. will work on this with Carla

    • There are two other documents that can be used

Helmet inventory indicates $0. However, there may be 6-8 helmets still in Rick’s office.

  • Waiting on one Region to get in touch with Rick

  • Will check once again with the VETMotorsports group on their need for helmets

Question about donations made to SCCA, with SCCA Foundation programs earmarked

  • Is there any type of acknowledgement that goes out to the family of the deceased person?

    • Jeff Jacobs will check with Frank on this question

Is there a handling cost on penny donations made when membership is renewed online?

  • Jeff Dahnert will check with Aimee on the possibility of putting in a minimum amount

Motion was made by Raleigh, 2nd by Jim to approve the Treasurer’s report. Motion passed.

EXECUTIVE COMMITTEE

Executive Committee Report attached

Discussed plans for individual donors, corporate sponsors, grants from other Foundations

SCCA Foundation presence at PRI December 9-11 in Indianapolis

  • Get banners made for the SCCA Foundation

    • Can use at Solo Nationals, The Runoffs and PRI

Discussed in-person meetings

  • Plans for 2022 convention are 100% virtual as of now

  • 2023 could return to more of a face-to-face convention

  • Cost of face-to-face meetings are very high    

FUNDRAISING COMMITTEE

Fund Raising Report attached

COTA Sweepstakes was stopped

  • Message sent to all who entered and no one wanted their money back

Indy Experience has raised $3,300 so far

  • Drawing is August 29th

  • Continue working on finalizing the agenda

    • Met with Mandy at the IMS Museum to keep them in the loop on the plans

      • Museum would like to have some acknowledgement during the Runoffs and on any other social media to draw traffic to the Museum during the Runoffs.

    • Raleigh will get the agenda sent out as plans are finalized

Eric Prill has submitted a grant to the SCCA Foundation for artwork.  See attached request.

  • Discussion took place on how to fund this artwork and recoup some of the expense.

  • Arnie and Jeff J. will talk with Eric

    • How does this fall into the purpose of the Foundation and our mission?

Second sweepstakes discussed

  • Do we need to add an additional school or two to the BMW School? 

    • School or Race?

    • Drawing at the end of 2021 for a 2022 package

    • Tim Suddard to host at the 24 Hour of Daytona

    • Bob will talk to people attending the September banquet.

COMMUNICATIONS COMMITTEE

Communications Committee Report attached.

New Website

  • Jim W. will head up website design on Foundation

    • Need for better graphics

    • Consistent look and feel across the board

    • Need to contact Kristen Poole to get her involved

    • Need to highlight areas the Foundation is involved with

      • TRSS, WASF, WOT, VETMotorsports

TIRE RACK STREET SURVIVAL COMMITTEE

Schools are scheduled

  • Waiting on revised guidelines from BMW regarding COVID vaccination

ARCHIVES

Display at the IMRRC is a success

  • Advertising at track and media blasts

  • Budget is $2000 - $2500

    • Have spent $1785 to this point

    • $900 shipping boards to Watkins Glen (same amount to ship back to SCCA)

      • Duane Rost will cover cost of shipping display

      • Bob will inform Duane of status

  • 2 large banners cost $813.  These banners will belong to SCCA after mid-September

  • Banquet in September at the track

    • $2500 from Foundation and $2500 from INC.

    • Jim W., Bob and John Walsh will be attending

    • Meeting with Jenny Ambrose on September 10th will be arranged

      • Status of our archives

 WOMEN ON TRACK

Women On Track Report is attached

A grant has been received, requesting $3500.  Grant request is attached

  • The grant would be used to purchase give-aways for women at the Solo Nationals, RallyCross Nationals and the Runoffs.

  • The artwork will include the Women On Track logo and the SCCA  Foundation logo.

  • A motion was made by Bob, seconded by Tere to grant the Women On Track Committee up to $3500 for this project.  Motion passed.

 VETMotorsports

VETMotorsports Report attached.

  • Request for $10,00 in the next few weeks.

    • Motion made by Raleigh, seconded by Tere. Motion passed

  • Vets have been very active at local events

  • Decision was made that the ProSolo format was not the best place for Vets to try an event

  • 4 Vets will be at the CAM Challenge at Grissom running the SCCA Camaro

  • Will check with Dan or Pete about the extra helmets at SCCA.

FORMULA SAE

Formula SAE Report attached.

  • Both competitions in the US are complete

    • Vegas had 40 teams and 3 days of competition

    • Michigan had 52 teams

      • SCCA sent the Match Tour trailer with Clancy Schmitt

  • Decision was made to not award the Carroll Smith Cup this year

OLD BUSINESS

There will be an SCCA Foundation booth at the Runoffs. The plan is to have it near Shirts101. Rick Myers is making those arrangements and Arnie will co-ordinate the schedule

Question is the tour of Jay Leno’s garage took place

  • Bob will do some checking.

NEW BUSINESS

SCCA Foundation stickers will be ordered

  • Arnie has a quote from a local vendor

  • SPS will also be given the opportunity to give a quote


Next meeting is Thursday, August 19, 2021 at 8 PM Eastern Time.

Meeting adjourned at 10:05 PM Eastern Time.

Velma

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August 2021 Board Meeting Minutes

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June 2021 Board Meeting Minutes