September 2021 Board Meeting Minutes

SCCA Foundation Board of Directors
Thursday, September 23, 2021 8 PM Eastern Time
Zoom

DIRECTORS: Jeff Jacobs (Chair), Arnie Coleman (Exec. Dir.), Raleigh Boreen, Bob Eddy, Tere Pulliam, Jim Weidenbaum

INVITED: Jason Isley (BOD Liaison) Lyn Hodges Watts, (BOD Liaison), Velma Boreen (Minutes), Jeff Dahnert (SCCA, Finance)

Meeting was called to order at 8:03 PM Eastern Time

Motion to approve the August minutes was motioned by Jim, 2nd by Raleigh.  Motion passed.

FINANCIAL REPORT

SCCA staff is down a person so Jeff was unable to have a financial report ready for the Foundation Committee.

$15,000 was submitted to the VETMotorsports Program

• + Net assets of $36,000

• Cash at $180,000

• George Rogge, the Runoffs sweepstakes winner would like to donate the $2500 back to the Foundation.

  • This may still have to go through with a W2 to Rogge.

Investment account is long term that would have more interest compounded. 

• Jeff is finalizing this investment

• Cored First Bank is the banking institution that SCCA uses.

  • There is an investment department with this bank.

  • Jeff has a meeting on September 28th to make sure the Foundation gets what is needed for investing.

Arnie will send Jeff Dahnert a list of the programs that need to be funded

EXECUTIVE COMMITTEE

Executive Committee Report attached

• 2022 budget draft will be discussed at the November meeting

Howard Duncan ProSolo Greenlight Fund to be discussed under new business

FUNDRAISING COMMITTEE

Fund Raising Report attached

Foundation will follow-up with plans for two sweepstake drawings in 2022-2023

• Follow-up with Mike Cobb and plans with IMSA and John Doonan

• Possibility of an IMSA experience at IMS with Chip Ganassi

IMS Runoffs experience

• Shirts 101/SCCA Gear will provide a $100 certificate for George Rogge

• Breakfast at Charlie Brown’s in Speedway will be reimbursed by Foundation

• Raleigh will follow-up with Jack Banker after Runoffs and report back to committee on the IMS experience

Member in Topeka would like to make a charitable distribution from his retirement account to use the tax advantage available for such a donation

• This member wants the funds to go to a specific site for Solo and RallyCross for Kansas Region

COMMUNICATIONS COMMITTEE

New Website

• With the changes to the website, the object is to make members more award of the Foundation.

  • Inc. wants to be involved but not responsible for the website

  • The changes are still in the development stage

What is the best avenue to use to get volunteers for specific Foundation programs?

• Rephrase how we ask for help

TIRE RACK STREET SURVIVAL COMMITTEE

Schools are scheduled

• 2 schools in July, 2 schools in August and 1 the end of September

• Number of events is picking up

Tire Cleaning at Solo Nationals

• Good participation at Solo Nationals

  • Approximately $500 was donated from the tire cleaning area

Practice course at Solo Nationals

• $10 from each $50 time slot is returned to the Foundation

  • Waiting on MSR to give final tally on funds coming back to the Foundation

ARCHIVES

Friday, September 10th at the IMRRC was a huge success

• Lots of visitors and the SCCA Hall of Fame Display has been well received

IMRRC conducted a raffle for a Corvette

Items from R. David Jones’ family have been delivered to the IMRRC

• The boxes that were used were not the quality that is needed to store paper information

• IMRRC is asking for $5,000 for archive quality boxes and folders to store items in before they are digitized

• Motion was made to send IMRRC $3,500 to start archiving now and more after the first of the year

  • It was decided that the IMRRC needs to fill out a grant request

    • Bob will talk with Jenny about filling out a grant request

  • Vote will be taken via e-mail

• Project that $12,000 will be needed in next 2 ½ years

• Potential of loss of funds from Jones family at $25,000 per year.

Bob will share how everything went at IMRRC with Duane Rost.

Raleigh will contact Jenny at IUPUI regarding approximately 1,200 photos that were digitized a few years ago when Pete Hylton was still in the states.

WOMEN ON TRACK

Social at Solo Nationals was pretty well attended

• The Solo committee has had a debrief meeting and decided that there are better ways to reach more women. Perhaps a luncheon on Monday before competition begins would be a better use of time and effort

Women’s Social at Runoffs is planned for Tuesday after first day qualifying

• Foundation will cover any expenses involved with that social

 VETMotorsports

Nothing to report

OLD BUSINESS

Foundation booth at the Runoffs

• 10x10 SCCA pop-up, banner, decals, hand-outs will be available at the tent

NEW BUSINESS

Charity Navigator

• Update on SCCA website, access to statements

• Arnie will pursue

HDPSGF donation from member

• This has been “Howard” approved

• Currently there are 3 years’ worth of funding

• Need to extend and grown the program to continue

• Possible check box on ProSolo registrations to donate to this fund

Region Hardship Grant – See attached document

• Extension of TNIA grants

• Cap on dollar amounts

• Partial grant

Expenses for Jim to attend event at IMRRC will be reimbursed.

Those needing business cards, let Mary know.

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Next meeting is Thursday, October 21, 2021 at 8 PM Eastern Time.

Meeting adjourned at 9:47 PM Eastern Time.

Velma