Dec. 2021 Board Meeting Minutes
SCCA Foundation Board of Directors
Thursday, December 9, 2021 8 PM Eastern Time
Zoom
DIRECTORS: Jeff Jacobs (Chair), Arnie Coleman (Exec. Dir.), Raleigh Boreen, Bob Eddy, Tere Pulliam, Jim Weidenbaum, Carla Russo (Treas.)
INVITED: Jason Isley (BOD Liaison) Velma Boreen (Minutes), Jeff Dahnert (SCCA, Finance), Jeff Zurschmeide (BOD Liaison)
Meeting was called to order at 8:07 PM Eastern Time
This is Jason Isley’s last meeting with the Foundation Board. Thank you for serving as a BOD liaison. The Board welcomes new SCCA Inc. BOD liaison Bob Zursch.
Approval of prior minutes was motioned by Bob, seconded by Tere. Approved.
FINANCIAL REPORT
See attached reports for September and October
Solo Nationals Test and Tune at Solo Nationals
Jeff Dahnert will look into when the donation is coming
Donation from member for Region specific programs
There are rules prohibiting donors who make QCDs to a charity directing that the funds must be used for a non-501(c)(3) entity. The nonprofit board must make the decision on the use of the funds. We will work with donors about making directed donations to the Region Development Fund and SCCA Regions submitting grants for Foundation consideration.
Motion to approve financial report made by Raleigh, seconded by Carla. Motion passed.
EXECUTIVE COMMITTEE
Proposal for funding learning system not ready yet. Need to talk with Chris Robbins and will present to the Board of Directors in 2022.
FUNDRAISING COMMITTEE
Update on registration as charitable organization
Many States require the charities to register to prevent fraud
All documents signed with each state is complete.
Hired outside firm to keep everything updated with each state
COMMUNICATIONS COMMITTEE
See attached report
Website update
January launch
One point of contact
Anything newsworthy in the programs to keep information flowing send to Rachel at Sport Creative.
TIRE RACK STREET SURVIVAL COMMITTEE
A call with BMW took place on 11-17
Need payments for schools that have already taken place
Sponsor contributions to schools – BMW working on this
Working for full participation in 2022
Tire Rack is still involved with Street Survival
ARCHIVES
Jenny and Bob are working on a virtual presentation during Convention
Photos at the 801 Storage unit were taken. Arnie will share with the group
WOMEN ON TRACK
Tere was on Zoom call on 12-7.
Path for the future and convention were discussed
Much of the planning depends on budget approval
VETMotorsports and FORMULA SAE
Meetings are scheduled for VETM to plan 2022 events and budget
FSAE will have two competitions in 2022, both in Michigan, but there has been less need for SCCA Foundation involvement without an event in Lincoln. Raleigh is maintaining a line of communication to determine future needs.
VETMotorsports will be having a seminar at the 2022 SCCA Convention
OLD BUSINESS
National Convention planning
Jenny Ambrose with the IMRRC will be making a presentation
Women On Track has a scheduled slot
VETMotorsports will have Pete Cline
Tire Rack Street Survival will be headed up by Scott
The SCCA Foundation session will be an introduction to the Foundation
Vacancy on board and no VP, which is an appointed position
Board members should think about skill sets we need to round out the Board and possible candidates.
NEW BUSINESS
2022 Draft Budget was presented by Carla
She will get the actuals through October added to her spread sheet
Review of 2022 budget categories and proposed numbers
Possibly two sweepstakes for 2022 if we can get prizes from FIA for F1 and possibly IMSA for an event.
Motion to approve 2022 budget was made by Jim, seconded by Bob. Motion passed.
Discussed need for donor management administration person.
Added a placeholder in the budget for this position.
Next meeting is Thursday, January 6, 2022 at 8 PM Eastern Time.
Meeting adjourned at 10:01 PM Eastern Time.
Minutes by Velma Boreen for the Board.