SCCA Foundation Board of Directors
Thursday, December 1, 2022 8:00 PM Eastern Time
Zoom

PUBLISHED MINUTES

Directors: Jeff Jacobs (Chair), Arnie Coleman (Exec. Dir.), Raleigh Boreen, Tere Pulliam, Jim Weidenbaum, Bob Eddy (Archives)

Invited: Peter Schneider (BOD Liaison); Kristen Poole (SCCA, Comms); Jeff Dahnert (SCCA, Finance); Melanie Murray (TRSS Coordinator); Scott Dobler (TRSS Coordinator); Velma Boreen (Minutes)

Meeting was called to order at 8:05 PM Eastern Time

Motion to approve the minutes of the November meeting, with the correction of adding Bob Eddy as being present at the November meeting, made by Bob and seconded by Tere. Motion passed. These will be sent to Rachel to post on the SCCA Foundation website. 


FINANCIAL REPORT

Jeff reviewed the financial report, ending 10-31-22

  • Jeff answered some questions that the committee posed

  • Donation list was available for review

    • This donation amount did not include any funds from the sweepstake ticket sales

EXECUTIVE COMMITTEE

2023 Budget

  • Jeff J. and Carla will be working on the 2023 draft budget, to be discussed and approved at the January meeting  

Museum of American Speed (MAS) in Lincoln, Nebraska

  • A Zoom call will be scheduled for 12-19-22 with SCCA, Inc., SCCA Foundation and Museum of American Speed to discuss plans going forward

    • A motion was made by Raleigh, seconded by Bob to have SCCA Inc. and the SCCA Foundation work together with the Museum of American Speed, with SCCA Inc. being the point of contact with Museum of American Speed. The SCCA Foundation will offer a grant of $6,000 to offset some of the expenses of SCCA Inc. delivering cars to the Museum of American Speed for the 2023 display. Motion passed

Loaner Helmet Program

  • Helmets have been sent to those Regions who preordered them.  

    • 204 helmets were originally ordered

    • 193 helmets have been slated for delivery to specific Regions

    • 11 helmets are left and will be added to the Region merchandise program on the SCCA website

  • Arnie will continue to work with Holley for now on additional helmets in the future

FUNDRAISING COMMITTEE

November 2022 Donations Report

  • Donations were very good

2022-23 Sweepstakes Prizes Update

  • Skip Barber 3-Day Racing School sweepstakes ticket sales are off to a good start

    • Promo codes are being used to help track where ticket buyers are seeing the information

    • Kristin will continue to push the sweepstakes

    • Discussed a Flash Sale. A flash sale is an additional prize that is available when a sweepstakes ticket is sold. It is a separate drawing that takes place during the sales period

    • Drawing will take place during the National Convention in January, 2023

  • Hendricks Motorsports NASCAR Package

    • Bob is continuing to make progress on this package.

    • This would have a spring/summer launch

    • October, 2023 race in Charlotte

    • Details being worked out, with the approval from NASCAR, Charlotte Motor Speedway to use their names and likenesses. 

Legacy Giving Initiative

  • Plans are to present this as part of the SCCA Convention

    • Convention

  • Abby Scherr will need information by 12-15-22 on the final title and overview of sessions that the Foundation will be offering during the National convention

    • Bob will contact Jenny Ambrose at the IMRRC to see if a video can be made of progress being made at the IMRRC with the SCCA Archives and the gentlemen working on our Archives.

COMMUNICATIONS COMMITTEE

Website

  • Jim will continue with the Women on Track articles

  • Raleigh will forward to the committee some examples

  • + of what Indy Region is publishing in their newsletter, the Clutch Chatter, called Sittin’ In the Garage. This may be something that could be done with the SCCA website as well.

TIRE RACK STREET SURVIVAL COMMITTEE

  • Jeff introduced Melanie Murray to the committee as the new Tire Rack Street Survival coordinator.

    • Scott Dobler has accepted a full time position with the Road Racing program so will be assuming that position at the beginning of the year.

    • Melanie has been involved with TRSS for a long time.

  • Funds are still owed by BMW CCA to Regions that have hosted schools this year

    • SCCA has paid most of those Regions and will wait for reimbursement from BMW

  • Arnie will meeting with Melanie to bring her up to speed on the ins and outs of the SCCA foundation.

  • Welcome, Melanie!

ARCHIVES

Joe and Rick at the IMRRC have been given the go-ahead on additional hours for them between now and the end of the year.

  • Bob has sent the gift cards to Jenny for her, Joe and Rick

    • She will be presenting those to Joe and Rick at their 12-7-22 meeting

  • IMRRC meeting is scheduled for Wednesday, 12-7-22 to discuss 2023 plans.

    • They will have requests for 2023 to Bob by our next meeting in January

  • IMRRC has purchased the property on Main Street in Watkins Glen

    • Working on funds/grants as a historical facility

WOMEN ON TRACK

Women on Track call scheduled for 12-6-22

  • Budget will be finalized

  • Discussed the Pay It Forward proposal

    • The SCCA Foundation asked that it be rewritten to clarify the Foundation role and what is expected from the Women on Track program

      • If passed, this will be part of the Women on Track budget for 2023

REGION DEVELOPMENT GRANTS

Third quarter grants were paid out to 6 Regions

  • Regions were informed of this award

  • Regions that did not receive an award were notified. Their grant request does not stay in the queue. However, they can, and are encouraged, to resubmit with additional information. This process continues to be refined.

VETMotorsports and FORMULA SAE

  • Raleigh has requested that VETMotorsports have their plan to him before the next SCCA Foundation call on 1-12-23

    • VETMotorsports is struggling with volunteers and there are several groups asking for funds and participation

    • Raleigh believes that VETMotorsports will be asking for additional funds in 2023

  • Two Formula SAE competitions are still on the 2023 schedule, both in Michigan

    • SCCA will be provide trailers at those events

    • Discussion continues regarding representation at the event and more exposure for SCCA

OLD BUSINESS

NEW BUSINESS


Next call is Thursday, January 12, 2023 at 8 PM Eastern Time.

Meeting adjourned at 9:50 Eastern Time.

Velma

Previous
Previous

January 2023 Board Meeting Minutes

Next
Next

November 2022 Board Meeting Minutes